Office Manager

*About us* Kirton & Sullivan, LLC is a small business in Abbottstown, PA.
We are professional, agile and autonomous.
Our work environment includes: * Modern office setting * Work-from-home days * Growth opportunities * Casual work attire * Relaxed atmosphere * On-the-job training * Company perks * Flexible working hours * Safe work environment ·Manage overall office operations including all Administrative, AR/AP, Accounting, Payroll, and HR functions.
Manage overall office operations, including organizing and maintaining the office condition and procedures, coordinate with owner for necessary repairs or ordering of equipment, and order necessary supplies.
· Address employees queries regarding office management issues.
· Update and maintain office policies as necessary.
· Manage new hire processes.
· Conduct New Hire orientations with Account Manager and Truck Manager.
· Assist in the onboarding process for new hires.
· Set up training process for all new hires and ensure completion with Account Manager and Truck Manager.
· Responsible for compliance of HR related matters (e.
g.
I-9s).
· Coordinate Driver Qualification Files and all driver drug testing.
· Ensure proper documentation of layoff, termination, verbal/written counseling and separation paperwork with Account Manager and Truck Manager.
· Plan in-house or off-site activities, such as parties, celebrations and conferences.
· Scan in/receive all driver load tickets/paperwork and prepare for invoicing.
· Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
· Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
· Maintains subsidiary accounts by verifying, allocating, and posting transactions.
· Balances subsidiary accounts by reconciling entries.
· Maintains general ledger by transferring subsidiary account summaries.
· Balances general ledger by preparing a trial balance; reconciling entries.
· Maintains historical records by filing documents.
· Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
· Contributes to team effort by accomplishing related results as needed.
· Pays employees by calculating pay and deductions and issuing checks.
· Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.
· Maintain records for PTO.
· Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
· Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
· Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
· Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.
· Provides payroll information by answering questions and requests.
· Maintains payroll operations by following policies and procedures, and reporting needed changes.
· Maintains employee confidence and protects payroll operations by keeping information confidential.
· All other duties as assigned.
*KNOWLEDGE, SKILLS AND ABILITIES:* _Competencies:_ · Excellent time management skills and ability to multi-task and prioritize work.
· Attention to detail and problem-solving skills.
· Excellent written and verbal communication skills.
· Strong organizational and planning skills in a fast-paced environment.
· A creative mind with an ability to suggest improvements.
· Proficient with QuickBooks Online, BambooHR and Samara, or similar programs.
· Knowledge of Office Administrator responsibilities, systems and procedures · Proficiency in MS Office (MS Excel and MS Outlook, in particular).
_Education/Experience:_ · Bachelor’s degree in accounting, finance, or related field is preferred.
· Three years related experience as an Office Manager, Payroll Manager, or similar position is required; or equivalent combination of education and experience.
· Previous bookkeeping experience preferred.
· Experience in working with multiple legal entities under different legal umbrellas.
*PHYSICAL DEMANDS:* · Must be able to sit, stand, walk and drive as required by the job duties.
· Position requires use of fingers, hands and arms on a consistent basis for keyboarding and phone work.
· Position may work in the office or work remotely with an agreed upon schedule.
· Minimal travel may be required.
Job Type: Full-time Pay: $23.
00 - $27.
00 per hour Expected hours: 35 – 45 per week Benefits: * Dental insurance * Employee assistance program * Employee discount * Flexible schedule * Health insurance * Life insurance * Paid time off * Professional development assistance * Vision insurance Schedule: * Choose your own hours * Day shift * Monday to Friday Education: * Bachelor's (Required) Experience: * Bookkeeping: 1 year (Preferred) * Human resources: 1 year (Preferred) Ability to Relocate: * Abbottstown, PA: Relocate before starting work (Required) Work Location: In person