Director of Facilities

Family First Health is seeking a Director of Facilities for our organization.
We are looking for a leader with excellent ability to manage and supervise their staff regarding repairs, maintenance, expenses and projects.
A qualified candidate would be someone that is fully knowledgeable of all building systems, safety standards and compliance regulations including all emergency systems and has excellent experience making sound decisions regarding maintenance and integrity of systems.
This position is more than just a job, it’s an opportunity to work with a terrific team.
We’re dedicated to offering trustworthy service and care.
If you are highly motivated and able to anticipate the needs of multiple locations in the health care field, we would love to hear from you.
EMPLOYEE BENEFITS 3 Weeks of Paid Vacation per year 6 Days Paid Sick Leave Time per year 4 Personal Days per year No Late Evenings or Weekend Hours Paid Time Off on Holidays Health, Dental, & Vision Insurance Plans Short/Long Term Disability and Life Insurance 403(b) Retirement Plan Tuition Reimbursement Opportunities Attention to work-life balance Opportunity for growth and advancement And More! ESSENTIAL DUTIES AND RESPONSIBILITIES Works collaboratively with the VP of Strategic Initiatives to develop annual facilities plan that prioritizes projects and procures corresponding resources needed in accordance with current applicable federal, state, and local standards, guidelines and regulations, and Family First Health established policies and procedures to ensure that a successful maintenance program is maintained at all times.
Acts in project manager role for facilities projects, ensuring all planning, timelines, and communication with team members is timely, efficient, and effective.
Through project management role, conducts team meetings, and ensures projects remain on targeted timeline and budget, addressing barriers as needed.
Responsible for implementing facilities plan utilizing independent decision making on all facilities management projects.
Assists with developing a departmental budget and is responsible in developing systems to maintain cost effectiveness in the department to maintain budgeted amounts.
Responsible for the direct supervision of the Maintenance Technician and Security positions including: recruitment; on-boarding; timely performance management and goal setting; time and attendance approval in payroll system; monitoring job satisfaction and engagement; and following all organizational expectations throughout the employee life cycle Holds regular documented supervision sessions with each team member and addresses concerns in a timely and effective manner.
Responsible for oversight of the maintenance work orders and maintenance logs and maintaining appropriate files related to performed maintenance.
Establishes consistent system for requesting and tracking work orders to the department.
Maintains and monitors the automated HVAC system.
Creates and maintains vendor files and monitors for accuracy and compliance (proposals, contract, insurances, etc.
).
Ensures work performed by contractors/vendors meets all established quality standards and associated guidelines and regulations.
Ensures all contracted vendors meet Family First Health expectations and safety requirements while onsite at facilities.
Ensures all organizational facilities regulatory and compliance records are maintained.
Responsible to resolve issues with contracted vendors or to procure alternate vendors if the issues cannot be resolved in a timely manner.
Responsible for the decisions regarding methods, materials, tools, and practices used to perform general facilities maintenance.
Performs general repair work at all Family First Health facilities including: mechanical; electrical; plumbing; carpentry; painting; and is responsible for ensuring a safe and clean environment with site/department when performing routine assignments (fire safety equipment, elevator operations, etc.
).
Maintains compliance with OSHA and all other work related environmental standards in coordination with clinical and administrative staff.
Oversee building security access including employee badge software and process, keys, and locking mechanisms for building doors and elevator.
Responsible for Emergency Preparedness planning including safety training inclusive of fire / egress/ emergency drills Implements components of Emergency Preparedness / Safety plan, as assigned by the Safety Committee, to include all safety related drills.
Participates on the Safety Committee in the capacity of physical operations.
Alerts Safety Committee to incidents or actions that could potentially need attention and reeducation by the committee to staff.
Work with staff at all sites to identify current or potential facilities hazards and develops effective solutions Assists in developing policies and procedures related to patient/staff safety and facilities related issues Ensures adherence to maintenance schedules, as outlined for respective sites/areas, and coordinates daily maintenance services.
Responsible to maintain and properly utilize assigned company credit card for facility related expenditures.
Follows all established safety procedures and precautions when performing maintenance services.
Attends and actively participates in key organizational meetings, including leadership meetings Performs all other tasks as assigned.
KNOWLEDGE/SKILLS/ABILITIES High school diploma or general education degree (GED) required; technical certification in electrical or mechanical trades and/or five years of experience in facilities management Basic project management skills Knowledge of basic financial terms/principles and analytical skills, and calculate simple figures, e.
g.
percentages Knowledge of basic application with Microsoft Office Proficient keyboarding skills Ability to critically think which means the ability to think clearly and rationally about what to do or what to believe; understand logical connections between ideas; and identify, construct, and evaluate arguments Ability to demonstrate project management skills including: thorough evaluation of the project and/or problem troubleshooting; and utilization of action plans for projects Ability to read and interpret blueprints, propose spatial changes and map best use of space.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding Ability to write routine reports and correspondence Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor Ability to effectively present information to an internal department and/or large groups of employees Ability to make independent decisions and solve problems in standard situations Ability to relate positively with patients and visitors and to work cooperatively with staff Ability to be a proactive leader with a focus on safety, customer service, and continuous improvement Ability to work varying hours for both scheduled and unscheduled repairs and emergency situations Ability to demonstrate mechanical expertise while performing essential duties and responsibilities Ability to understand and carry out general instructions in standard situations Ability to travel between work sites Ability to drive/operate a motor vehicle and maintain a valid driver’s license Ability to adhere to all Family First Health’s policies, processes, and procedures, especially, Code of Conduct, Workplace Conduct, and the Remote/Telework Policy if indicated eligible to work remotely or telework.
Ability to articulate and advocate Family First Health’s mission and values Ability to maintain required clearances and licensure.
PHYSICAL DEMANDS Mental/Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with a Director of Facilities position such as: Frequent exposure to moving mechanical parts, wet and/or humid conditions, high and precarious locations, and outside weather conditions.
Risk of contact with chemical fumes, airborne particles, or electrical shock requiring the use and donning of protective gear.
Frequent travel between all Family First Health sites along with travel to specialty stores to purchase supplies with exposure to weather conditions Frequent bending, standing, walking, turning, reaching, and sitting, stooping, crouching, and kneeling.
Occasional to frequent lifting of heavy material Subject to varying and unpredictable situations Occasional exposure to disease, infection, virus, blood, and bodily fluids Occasional to frequent work at a computer and/or on the phone for extended periods of time with repetitive typing, arm and hand motion Requires correct vision and hearing to normal range Frequent use of common PPE/safety equipment Frequent competing demands, frequent changes, delays, or unexpected events COVID-19 Vaccination Requirement: Where permitted by applicable law, candidates must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered.
The Company will provide reasonable accommodations to qualified employees with disabilities or for a sincerely held religious belief, practice, or observance