Join our construction team as an Office Administrator / Client Coordinator and become an essential part of our daily operations.
We are looking for a highly organized, detail-oriented individual who thrives in managing various administrative tasks and client interactions.
This role combines the responsibilities of office management with client intake and coordination, ensuring a seamless operation within our dynamic environment.
*Responsibilities:*
- Greet visitors with a warm welcome, manage incoming calls, and direct them appropriately.
- Schedule sales appointments, coordinate leads to sales reps, and maintain a weekly lead report.
- Manage our online lead sourcing services, process leads from multiple sources, including Sales Gadget (GoHighLevel), Website, Facebook, Google, and GAF.
- Conduct client intake, gathering contact information, scheduling appointments, and entering data into our CRM system.
- Handle correspondence for management and act as the gatekeeper.
- Manage office supply inventory, perform light housekeeping duties, and ensure office morale by coordinating events and recognitions.
- Download and save signed agreements, create job ledgers, and coordinate the on-call schedule.
- Assist with troubleshooting CRM/Lead management tools and support the team with any administrative tasks.
-Assist with accounting and payroll tasks.
- Play a key role in office morale and festivity coordination, including birthday calendars and holiday coordination.
*Qualifications:*
- Previous experience in a receptionist or administrative role preferred.
- Excellent phone etiquette, strong customer service skills, and the ability to field calls appropriately.
- Strong organizational skills, attention to detail, and the ability to prioritize tasks efficiently.
- Proficient in computer and CRM software, including QuickBooks and Google Workspace, with the ability to learn new systems quickly.
- Exceptional interpersonal skills, with a professional attitude towards clients and coworkers.
- Ability to work independently and in a team, managing multiple tasks simultaneously.
- Creative problem-solving skills and flexibility in handling administrative and client-related inquiries.
*What We Offer:*
- A dynamic work environment where you can make a significant impact.
- Opportunities for professional growth and development.
- A supportive team dedicated to maintaining a positive office culture.
Job Type: Full-time
Pay: $35,000.
00 - $50,000.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k) matching
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
Ability to Relocate:
* York, PA 17408: Relocate before starting work (Required)
Work Location: In person
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