This position is responsible for payroll data entry functions for payroll processing, accounts payable, and other financial activities as designated within the Finance Department.
Primary Duties:
Completes timesheet processing accurately, completely, and verifies timesheets are in compliance with established Agency policies and procedures.
Receive, review, and process vendor invoices in a timely and accurate manner.
Verify that invoices have appropriate approval and supporting documentation.
Prepare and process payments through various methods, such as checks, electronic transfers, and ACH transactions.
Ensure adherence to payment terms and take advantage of early payment discounts when applicable.
Communicate with vendors regarding invoice discrepancies, payment inquiries, and other related matters.
Reconcile vendor statements and resolve discrepancies promptly.
Maintain accurate records of accounts payable transactions for auditing and reporting purposes.
Process employee expense reports, ensuring compliance with company policies.
Verify receipts and supporting documentation for accuracy and completeness.
Ensure compliance with internal policies, as well as local and national regulations.
Identify opportunities for process improvement within the accounts payable function.
Runs timesheet reports weekly and reviews information for accuracy.
Communicates any concerns with appropriate supervisor.
Coordinates and communicates effectively through phone or email channels to address and resolve timesheet adjustments as needed.
Updates and maintains the outstanding timesheet log.
Participates in the new hire orientation process to meet with new hires and trains on pertinent payroll codes and entering of timesheet data.
Ensures that all records are filed and maintained.
Performs Payroll Technology Administrator's essential duties during his/her absence.
Qualifications:
Proven experience in accounts payable or a similar financial role.
Strong understanding of financial processes, including reconciliations and financial reporting.
In-depth knowledge of payroll processes, tax regulations, and compliance requirements.
Detail-oriented with excellent organizational and time-management skills.
Effective communication skills and ability to work collaboratively within a team.
Proficiency in Microsoft Excel and other relevant financial tools.
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